Health Examination | Forms | Guidelines

The 2023 NYS Required Health Examination Form has been updated.
The form was revised to meet Sudden Cardiac Arrest (SCA) law requirements.
Schools are encouraged to share the 2023 updated Health Examination Form with parents/guardians and providers.
However, schools may continue to accept the 2022 version.

Any physical performed must be on the Required NYS Health Examination or EHR equivalent form.

The Center does not review the Required NYS Health Examination electronic equivalent forms.

Sample notifications, a webinar, and FAQs regarding this requirement are below.

Health Examination Guidelines

Health Examination Guidelines For Schools (NYSED 2022)
Provides information on student health examination requirements and guidance for administrators and school health personnel in establishing the mandated health program.

FAQs - Health Examinations

Health Exam and Screening Requirements Charts | Determination for Ungraded Students

NYS & NYC Screening & Health Examination Requirements Chart

Chronological Age/Grade Chart (NYSCSH 6/23)

School Health Examination Form

Note: If a provider checks the box “Systems Review and Abnormal Findings Listed Below” but does not check each system box to indicate “reviewed,” they are indicating all systems were reviewed and normal. You may clarify with the provider that this is how they will be completing the health exam form. Make a note of this so that in the future anyone reviewing the forms in the future is aware of the practice in that healthcare provider’s office.

Required NYS School Health Examination Form (PDF NYSED 2023)
This form may be printed and completed by hand.

Required NYS School Health Examination Form (Fillable PDF NYSED 2023)
This form may be completed electronically by saving it to your computer, entering the information into the fillable fields, and saving a copy for each student.

Instructions for an EHR Compatible Form

Instructions for Completion of the New York State School Health Examination EHR Compatible Form (NYSED 2020)
Provides directions to healthcare providers on the required components and the required presentation order of those components for an electronic health record form to be an equivalent form.

School Health Examination Form Sample Resources and Webinar

Instructions for School Nurses and School Medical Directors Related to Completion of the Required Health Examination Form Effective 1/31/2021 (NYSCSH 3/2021)
Contains instructions and customizable sample notifications for parents/guardians and community health care providers reminding them of the need to use the required form.

Zoom Recording on the Required NYS School Health Examination Form (NYSCSH 25 minutes)
This Zoom discussion recording shares information regarding implementing the Required NYS School Health Exam for physical exams performed on or after 1/31/21. It reviews resources available to educate families and health care providers, including the new FAQ, which addresses using the 20-21 school year to educate families and providers about the requirement.

Certificate of Limitations Form

Sample Recommended Form - Medical Certificate of Limitations
Used to document private provider recommendations for accommodation for PE.

Sample Athlete with Disabilities Form
This resource from the American Academy of Pediatrics may be helpful in collecting additional health information from athletes with disabilities.

Dental Certificates

Dental Certificates
Should be requested along with Health Examinations but are NOT required for school attendance.

New York State Center for School Health