Day Care, Head Start, and Nursery School Reporting is Due March 5th Annually 

Please Note: At this time, the Day Care, Head Start, and Nursey school annual reporting is NOT currently open. The due date will be adjusted relative to when the survey opens, and the NYSDOH Bureau of Immunization will send a notification via the Health Commerce System (HCS) when the survey is opened.  Please ensure that your email address is up to date on your HCS profile.    

Click The Image Below To Log Into The Health Commerce Site

Please contact the NYSDOH for assistance at:
 NYSDOH, Bureau of Immunization, School Assessment Unit 
 Phone: 518-474-1944 - For the fastest service, please leave a message if prompted to do so.  
 Email: osas@health.state.ny.us

Schools OSAS Reporting Resources

NYSDOH Child Care Programs, Schools, and Post-Secondary Institutions Page
Survey Instruction Book (Q&A), Instructions for accessing and completing the School Immunization Survey, and a link for recorded webinar training. Scroll down to the Schools Section to view resource links. (11/2019)

• School Survey Instruction Booklet with instructions by grade level  This link contains additional resources such as Q and A's, public health law, and retention information
• Immunization Worksheet
• Private Schools and BOCES HCS Account Information (PDF)

Day Care-PreK, Head Start, and Nursery School OSAS Reporting Resources

NYSDOH Child Care Programs, Schools and Post-Secondary Institutions Page
with Survey Instruction Book, Instructions for accessing and completing the School Immunization Survey, and a link for recorded webinar training. Scroll down to the Child Care and PreKindergarten Section to View. (11/2019) 

• School Survey Instruction Booklet (Childcare and pre-kindergarten information included)
• Immunization Worksheets
• Instructions for Accessing and Completing the Day Care and Pre-k Survey 
  Note: Pre-K students enrolled through the district are counted on the immunization survey due 12/15 annually, regardless of the location services. All other Pre-K students are reported on 3/5 annually.

NYSDOH Health Commerce System (HCS) Login, Account Creation, Password Reset and System Requirements

HCS Login link
Access to enter information for OASAS, and view training resources, including NYSIIS. You will need your User ID and password. 

HCS New User Account Guide
HCS user accounts may be completed online. You will need your driver's license or NYS Non-driver Photo ID Updated 1/2021. 

• Instructions for completing the Online School Assessment Survey
  Getting a HCS account, assigning roles, accessing the OSAS in your account, and completing the survey. (NYSDOH 2016, PDF)  
• Forgot Your User ID Quick Guide Reference (PDF) 
  Provides pictorial directions for resetting a forgotten user ID 
• Forgot Your Password Quick Guide Reference (PDF)
  Provides pictorial instructions for resetting a forgotten password. 
• School District HCS Account Information (PDF)
• Private Schools and BOCES HCS Account Information (PDF)
• HCS System Requirements Information
  Browser/Troubleshooting technical info

NYSDOH Resources

• Polio and Varicella Vaccine Requirements for the 2017-18 School Year
• Frequently Asked Questions for Public Health Law (PHL) §2164 and §2168 10 N.Y.C.R.R. Subpart 66-1 School Immunization Requirements (4/16)
• NYSDOH Bureau of Immunization - Regional Field Offices (6/2015)
• NYSDOH Immunization Page for Schools

See also:

• NYSIIS | NYCIR Registries Resource Page
  New York Statewide Immunization Information System (NYSIIS) and Citywide Immunization Registry CIR Information for Providers Parents, Guardians, & Individuals Schools, Child Care Facilities & Camps sign up for online read-only access to view immunization records reported by the student's health care provider(s) to the CIR.