Who Can Administer Medication in Schools and Daycares?

Unlicensed personnel employed by a licensed daycare can be Medication Administration Trained (MAT). The regulations for MAT training are under the  OCFS -Division of Child Care Services. They may use that training only in the daycare setting, regardless of where it is housed.  

Unlicensed personnel employed by a school may not administer any medications other than those permitted in Education Law: glucagon, epinephrine auto-injectors, and naloxone.  Schools without a daycare license must continue to follow Education Law as outlined in the Medication Guidelines.   

Drop off or Return of Medication |  What guidance is available about the drop-off or return of medications to families?

This is from the NYSED Guidance Document Guidance #3: Statewide School Closures - March 17, 2020

  • School personnel is reminded to contact parents/guardians regarding medications and health equipment that remain in possession of the school after closure.  School personnel should contact the parent/guardian to make arrangements for the parent/guardian to pick up the medications and/or equipment if needed for use at home during school closure.
  • If the parent/guardian cannot get to the school, schools will need to make alternate arrangements for getting the necessary medicine and/or equipment to the parent/guardian.  Alternate arrangements may include planning to meet at alternate locations, utilizing couriers, or sending it home with another adult such as a neighbor or friend. 
  • When returning medication to a parent/guardian or adult designee, school personnel should note the count or volume of the medication that is being returned and have the receiver sign for the medication count or volume that they are receiving. Please keep copies of that information in the student’s medical record.  Please see the NYS Center for School Health website for sample Receipt Forms for Medications. 

NYSCSH recommends you discuss with your administrator- many schools offer a drive-by pick up opportunity parents/guardians to come and retrieve the medications.

  • Anyone designated by the administrator can participate in assisting to return medication. They should be trained in how to do this properly- which would include maintaining their safety in alignment with CDC guidance, verifying the recipient, and obtaining a receipt of delivery of the medication.
  • You can create a notification  (email to parents, and mailed notice if possible, as well as put the info on the website) that states the
  • Medication drive-by pick-up will be available on (list dates)  from (list hours).
  • A picture ID can be required
  • The form to document receipt is here: Receipt of Medication Returned to Parent/Guardian.

US Post Office Information About Mailing Medications
Prescriptions can only be mailed by someone who is authorized to dispenses medicine. When sending medicine or drugs through the mail, mailers and shippers must know the characteristics of the items they are sending and treat them correctly. Medicines are controlled substances and are subject to strict regulations. Prescription medications may only be mailed by Drug Enforcement Administration (DEA) registered distributors. Similar regulations apply to some over-the-counter medications.

Shipping Controlled Substances & Drugs

453.32 Drugs (Other Than Controlled Substances)
All prescription, nonprescription, and patent medicines and related items, including solicited and unsolicited samples of such items, that are not considered to be controlled substances under 453.11, are permitted to be mailed as follows:

  1. For prescription medicines containing a nonnarcotic drug(s), only a pharmacist or medical practitioner, etc., who dispenses the medicine may mail such substances to the patients under their care.
  2. For non-prescription medicines, the mailer must meet all applicable federal, state, or local laws that may apply (such as the Poison Prevention Packaging Act of 1970 in 15 USC 1471(2) and the Consumer Product Safety Commission requirements in 16 CFR 1700)

Page updated 2/26/2021 7:17 PM