Communicable Disease | Illness | Injury
COMMUNICABLE DISEASE - ILLNESS
The sample communications below should be reviewed and approved by your school medical director and school administrator. It is essential to maintain the confidentiality of affected students when sending notifications.
If the local health department, in collaboration with the NYS Department of Health (NYSDOH), determines that there is an outbreak of a reportable communicable disease, they will provide response guidance to schools medical directors and BOE's.
Communicable disease prevention, surveillance, notification, and reporting are important roles provided by the school health team. In addition to documenting the care of ill or injured students according to district procedures, it is important to share your observations and recommendations for following up with the student's parent or guardian. Information may include:
- A description of the illness which includes the date, time, and details of the complaint.
- Recommendations for follow up.
- School health services contact information.
Sample forms may be customized for use by districts consistent with NYSED, local district and Medical Director's policies and guidance,
General Illness Notifications and Follow-Up
Notification of Student Illness Form - Fillable form to communicate student's visit to the health office due to illness
Specific Illness Letters
- NYSDOH Fact Sheet on Hand Food Mouth Disease (Coxsackie Virus)
Head Injury - Letter to Parents/Guardians
Head Lice- Letter to Parents/Guardians
- NYSCSH Head Lice Alert Letter For Parents/Guardians Emphasizing Prevention (3/2019)
- NYSDOH Fact Sheet on Pediculosis (Lice)
- CDC Treatment Guidelines
Measles notification is determined and created in consultation with the NYS or local health department.
- Measles - CDC Education Resources for Parents and Childcare Provider Measles Webpage
- Measles - NYS Department of Health Fact Sheet on Measles
- NYSED memos related to Measles.
The following "sample" forms may be customized and used by districts based on your school Medical Director's Guidance and BOE policies.
Notifications of Injury: Abrasions, Cuts, or Puncture Wounds This form may be used to notify parents and guardians of injuries related to abrasions, cuts, or puncture wounds, which may require follow-up. Symptoms of potential infection and recommendations for monitoring are provided.
Notification to Parent/Guardian of Student Injury - Customizable MS Word Document. Provides a checklist that may be used by the school nurse to document student visits, first aid provided, and the method by which the parent/guardian was notified. Your school medical director should approve this form.