Communicable Disease | Illness | Injury Notifications

Communicable Disease

The sample communications below should be reviewed and approved by your school medical director and school administrator. It is essential to maintain the confidentiality of affected students when sending notifications. If the local health department, in collaboration with the NYS Department of Health (NYSDOH), determines that there is an outbreak of a reportable communicable disease, they will provide response guidance to schools medical directors and BOE's.

Communicable disease prevention, surveillance, notification, and reporting are important roles provided by the school health team. In addition to documenting the care of ill or injured students according to district procedures, it is important to share your observations and recommendations for following up with the student's parent or guardian. Information may include:

  1. A description of the illness which includes the date, time, and details of the complaint.
  2. Recommendations for follow up.
  3. School health services contact information.

General Information on Illness and School Attendance

When to Keep Child home Instructions to Parents/Guardians- Sample letter to share district guidelines. This letter should be reviewed and approved by the School Medical Director before (12/2019) 

Sample Health Office Visit for Illness|Injury Notifications and NYSDOH Information Fact Sheets

Sample Illness Notification-This letter may be customized to alert parents/guardians to communicable illnesses. (12/1/19). 

NYSDOH and CDC Information Fact Sheets (this list is not all-inclusive)


The following sample form may be customized and used by districts based on your school  Medical Director's Guidance and BOE policies.  

Notification to Parent/Guardian of Student Health Office Visit

Provides a checklist that may be used by the school nurse to document student visits, first aid provided, and the method by which the parent/guardian was notified. It includes information on injuries related to abrasions, cuts, or puncture wounds, which may require follow-up.  Symptoms of potential infection and recommendations for monitoring are provided. Your school medical director should approve this form.

Additional Resources on these topics are available in the A-Z Resources

Updated 12/4/19