New York State Education Department Guidelines, Laws, Memos and forms related to Dental Health Certificates
Education Law Section 903-Education Law Article 19, Section 903 was revised 6/2013 to include registered dental hygienists, along with dentists, as the professionals who are permitted to complete a dental health certificate.
Letter to Administrators-This letter was sent to administrators to inform them of the law passed in 2007 requiring NYS public schools to ask for a dental health certificate from students, at the time of school entry and in grades K, 2, 4, 7, and 10. Beginning in the 2008 - 2009 school year, schools were required to request a dental health certificate and upon request, provide a list of dentists to which students who need dental examinations may be referred on a free or reduced cost basis. Effective September 1, 2008, regulations 7/1/2018 to align with health exam grade levels.
NYSED Sample Dental Certificate- NYS law (Chapter 281) permits schools to request an oral health assessment. Dental cerificates should be requested along with health examinations, but are NOT required for school attendance. This sample dental assessment may be completed by a registered dentist or NYS registered dental hygienist. This form was updated to include dental hygienists (5/2018).
NYS School Dental Foundation - please call the NYS Dental Foundation at (518) 465-0044.
List of Dental Providers Offering Free or Reduced Care - updated 4/28/17
Dental Assistance Programs
ADA Give Kids A Smile® Program
This program enhances the oral health of large numbers of needy children. Give Kids A Smile (GKAS) activities also highlight for policy makers the ongoing challenges that disadvantaged families face in finding dental care. Find a program.Smiles Change Lives
This program promotes and provides access to orthodontic care for qualified youth ages 10-18 from low-income families nationwide.
Seal a Smile Oral Health Services
The Healthy Capital District Initiative works to increase access to coverage, provides health planning expertise, and supports health prevention programs across the Capital Region.
Improving the Oral Health of Young Children: Fluoride Varnish Training Materials and Oral Health Information for Child Health Care Providers Oral Health as a Routine Standard of Care for Infants and Young Children (NYSDOH). This page includes resources from The American Association of Pediatrics, American Association of Pediatric Dentistry, and American Dental Association, fluoride varnish training programs PowerPoint training programs and fact sheets.
Professional Dental Organizations
Academy of General Dentistry -(AGD) is a professional association of general dentists. A general dentist is the primary care provider for patients of all ages and is responsible for the diagnosis, treatment, management, and overall coordination of services related to patients’ oral health needs.
American Academy of Pediatric Dentistry -(AAPD) is the membership organization representing the specialty of pediatric dentistry. Pediatric dentistry is one of the nine recognized dental specialties of the American Dental Association. Pediatric dentists complete two to three years of additional specialized training (after the required four years of dental school) to prepare them for treating a wide variety of children's dental problems. They are also trained and qualified to care for patients with medical, physical or mental disabilities.
American Dental Association-(ADA) is the oldest and largest national dental society in the world. Since then, the ADA has grown to become the leading source of oral health related information for dentists and their patients.
New York State Dental Foundation-(NYSDF) Provides education and support to improve oral health including disaster relief, dental health certificates, recruitment and promotion of school-based health initiatives. They collaborate with:
Dental Resources for Students with Special Health Care Needs
Autism Dental Information Guide for Dental Professionals
This guide was created for dental professionals to use in supporting families with children with autism spectrum disorders (ASDs). This information can help facilitate more positive experiences for parents/ caregivers, the dental team providing treatment and the child on the autism spectrum. (Southwest Autism Research & Resource Center - SARRC)
Focus on Children and Adolescents with Special Health Care Needs
National Maternal and Child Oral Health Resource Center-This collection of selected resources offer high-quality information about children and adolescents with special health care needs.
National Institute of Dental and Craniofacial Research (NIDCR)- NIDCR is one of the National Institutes of Health (NIH). It provides free educational publications and other resources.
Oral Health and Learning:When Children's Health Suffers, So Does Their Ability to Learn (HRSA)-Reviews the impact of oral health of student learning.
Professional Dental Organizations- Includes information on the Academy of General Dentistry, American Academy of Pediatric Dentistry and American Dental Association.
Page Updated 11/20/19